Email Integration

Set up automated emails for user authentication, notifications, and custom workflows in your Cocobase project.

All email configurations are managed through the Cocobase Dashboard. No code required for setup.

Overview

Cocobase email features:

Transactional emails - Welcome, verification, password reset
Custom templates - Design emails with HTML/CSS
Template variables - Personalize with user data
Email triggers - Automated sends based on events
SMTP configuration - Use your own email provider
Email analytics - Track opens, clicks, deliveries

Default Email Templates

Cocobase provides pre-built templates for common scenarios:

1. Welcome Email

Sent when a new user registers:

Triggered automatically on registration
Includes: username, account details, getting started tips
Can be customized in dashboard

2. Email Verification

Sent to verify user’s email address:

Contains verification link
Link expires after 24 hours
Automatic retry if not verified

3. Password Reset

Sent when user requests password reset:

Contains secure reset link
Link expires after 1 hour
One-time use only

4. Password Changed

Confirmation when password is successfully changed:

Includes timestamp and location
Security alert

5. Two-Factor Authentication

2FA code delivery:

6-digit verification code
Expires after 10 minutes

Email Configuration

Step 1: Access Email Settings

Log in to Cocobase Dashboard
Select your project
Navigate to Settings → Email Configuration
View email provider and templates

Step 2: Choose Email Provider

Cocobase supports multiple email providers:

Option 1: Cocobase Email (Default)

Free tier: 100 emails/day
Pro plan: 10,000 emails/day
No configuration needed
Sent from: noreply@cocobase.cc

Option 2: Custom SMTP

Use your own email service:

Click Custom SMTP
Enter SMTP credentials:
- Host: smtp.yourprovider.com
- Port: 587 (or 465 for SSL)
- Username: Your email or API key
- Password: Your password or API secret
- From Email: sender@yourdomain.com
- From Name: Your App Name
Click Test Connection
Save settings

Supported Providers:

SendGrid
Mailgun
Amazon SES
SMTP2GO
Gmail (for testing only)
Any SMTP server

Option 3: Email API Integration

Integrate with email service APIs:

Select API Integration
Choose provider:
- SendGrid
- Mailgun
- Postmark
- Amazon SES
Enter API credentials
Configure sending domain
Test and save

Customizing Email Templates

Step 1: Select Template

Email Configuration → Templates
Choose template to customize:
- Welcome Email
- Email Verification
- Password Reset
- Custom Template

Step 2: Edit Template

Subject Line:

Welcome to {app_name}, {user_name}!

HTML Body:

<!DOCTYPE html>
<html>
<head>
  <style>
    body {
      font-family: Arial, sans-serif;
      line-height: 1.6;
      color: #333;
    }
    .container {
      max-width: 600px;
      margin: 0 auto;
      padding: 20px;
    }
    .header {
      background: #4F46E5;
      color: white;
      padding: 20px;
      text-align: center;
    }
    .button {
      display: inline-block;
      background: #4F46E5;
      color: white;
      padding: 12px 24px;
      text-decoration: none;
      border-radius: 4px;
      margin: 20px 0;
    }
    .footer {
      margin-top: 30px;
      padding-top: 20px;
      border-top: 1px solid #ddd;
      color: #666;
      font-size: 12px;
    }
  </style>
</head>
<body>
  <div class="container">
    <div class="header">
      <h1>Welcome to {app_name}!</h1>
    </div>

    <div class="content">
      <p>Hi {user_name},</p>

      <p>Thank you for joining {app_name}! We're excited to have you on board.</p>

      <p>Your account has been successfully created with the email: <strong>{user_email}</strong></p>

      <p>To get started, click the button below:</p>

      <a href="{app_url}" class="button">Get Started</a>

      <p>If you have any questions, feel free to reach out to our support team.</p>

      <p>Best regards,<br>The {app_name} Team</p>
    </div>

    <div class="footer">
      <p>You received this email because you signed up for {app_name}.</p>
      <p>&copy; 2024 {app_name}. All rights reserved.</p>
    </div>
  </div>
</body>
</html>

Step 3: Available Variables

Use these variables in your templates: User Variables:

{user_name} - User’s full name
{user_email} - User’s email address
{user_id} - User’s unique ID
{user_username} - Username
{user_role} - User’s role
Any custom user field: {user.custom_field}

App Variables:

{app_name} - Your project name
{app_url} - Your application URL
{support_email} - Support email address

Action Variables:

{verification_link} - Email verification URL
{reset_link} - Password reset URL
{verification_code} - 2FA or verification code
{magic_link} - Passwordless login link

System Variables:

{current_date} - Current date
{current_time} - Current time
{current_year} - Current year

Step 4: Preview & Test

Click Preview to see rendered email
Send test email to yourself
Check inbox and spam folder
Verify links work correctly
Test on mobile and desktop
Save template when satisfied

Custom Email Triggers

Send emails based on custom events and conditions.

Step 1: Create Trigger

Email Configuration → Triggers
Click Create Trigger
Configure trigger:

Trigger Name: Order Confirmation Event: Document Created Collection: orders Conditions:

{
  "status": "completed",
  "payment_status": "paid"
}

Step 2: Configure Email

Recipient: {document.customer_email} Subject: Order # Confirmed Template: Select or create custom template Template Variables:

{
  "order_number": "{document.order_number}",
  "order_total": "{document.total}",
  "items": "{document.items}",
  "delivery_date": "{document.delivery_date}"
}

Step 3: Test Trigger

Click Test Trigger
Provide sample document data
Check email delivery
Verify template rendering
Activate trigger

Email Examples

Welcome Email

<div class="email">
  <h1>Welcome to TaskFlow, {user_name}!</h1>

  <p>You're now part of a community of productive people.</p>

  <div class="cta">
    <a href="{app_url}/onboarding">Complete Your Profile</a>
  </div>

  <h3>What's Next?</h3>
  <ul>
    <li>Create your first project</li>
    <li>Invite team members</li>
    <li>Explore templates</li>
  </ul>

  <p>Need help? Visit our <a href="{app_url}/help">Help Center</a>.</p>
</div>

Password Reset

<div class="email">
  <h1>Reset Your Password</h1>

  <p>Hi {user_name},</p>

  <p>We received a request to reset your password for {app_name}.</p>

  <div class="cta">
    <a href="{reset_link}">Reset Password</a>
  </div>

  <p><strong>This link expires in 1 hour.</strong></p>

  <p>If you didn't request this, please ignore this email. Your password will remain unchanged.</p>

  <div class="security-note">
    <p>🔒 For security reasons, this link can only be used once.</p>
  </div>
</div>

Order Confirmation

<div class="email">
  <h1>Order Confirmed!</h1>

  <p>Hi {user_name},</p>

  <p>Thank you for your order! We've received your payment and are processing your order.</p>

  <div class="order-summary">
    <h3>Order #{order_number}</h3>
    <p><strong>Order Date:</strong> {order_date}</p>
    <p><strong>Total:</strong> ${order_total}</p>
    <p><strong>Expected Delivery:</strong> {delivery_date}</p>
  </div>

  <div class="items">
    <h3>Items Ordered:</h3>
    {#each items}
      <div class="item">
        <p>{item.name} x {item.quantity} - ${item.price}</p>
      </div>
    {/each}
  </div>

  <div class="cta">
    <a href="{app_url}/orders/{order_id}">Track Order</a>
  </div>
</div>

Weekly Digest

<div class="email">
  <h1>Your Weekly Summary</h1>

  <p>Hi {user_name},</p>

  <p>Here's what happened this week:</p>

  <div class="stats">
    <div class="stat">
      <h2>{stats.tasks_completed}</h2>
      <p>Tasks Completed</p>
    </div>
    <div class="stat">
      <h2>{stats.projects_active}</h2>
      <p>Active Projects</p>
    </div>
    <div class="stat">
      <h2>{stats.team_members}</h2>
      <p>Team Members</p>
    </div>
  </div>

  <h3>Top Projects:</h3>
  {#each top_projects}
    <div class="project">
      <h4>{project.name}</h4>
      <p>{project.progress}% complete • {project.tasks_done}/{project.tasks_total} tasks</p>
    </div>
  {/each}

  <div class="cta">
    <a href="{app_url}/dashboard">View Dashboard</a>
  </div>
</div>

Email Best Practices

Keep It Simple

Use clean, minimal design
Focus on one call-to-action
Avoid large images (slow loading)
Test on mobile devices
Use system fonts for better rendering

Personalization

<!-- Good: Personalized -->
<p>Hi {user_name}, your order #{order_number} has been shipped!</p>

<!-- Bad: Generic -->
<p>Your order has been shipped.</p>

Use user data to make emails relevant and engaging.

Clear Call-to-Action

<!-- Good: Clear CTA -->
<a href="{verification_link}" class="button">
  Verify Email Address
</a>

<!-- Bad: Unclear -->
<p>Click <a href="{verification_link}">here</a> to continue.</p>

Mobile-Responsive

/* Mobile-friendly styles */
@media only screen and (max-width: 600px) {
  .container {
    width: 100% !important;
    padding: 10px !important;
  }
  .button {
    display: block !important;
    width: 100% !important;
  }
  h1 {
    font-size: 24px !important;
  }
}

Test Before Sending

Send test emails to yourself
Check on different email clients:
- Gmail
- Outlook
- Apple Mail
- Mobile apps
Verify all links work
Check spam score
Review on mobile

Avoid Spam Triggers

Don’t use:

ALL CAPS IN SUBJECT LINES
Excessive exclamation marks!!!
Spam trigger words (FREE, WINNER, ACT NOW)
Suspicious links
Large attachments

Do:

Use clear subject lines
Include unsubscribe link
Authenticate your domain
Maintain clean email list

Programmatic Email Sending

While most emails are triggered automatically, you can also send custom emails from your code.

JavaScript
TypeScript
Dart
Python

import { Cocobase } from 'cocobase';

const db = new Cocobase({ apiKey: 'your-api-key' });

// Send custom email
await db.email.send({
  to: 'user@example.com',
  subject: 'Your Report is Ready',
  template: 'report-ready',
  variables: {
    user_name: 'John',
    report_name: 'Monthly Analytics',
    report_url: 'https://app.example.com/reports/123'
  }
});

interface EmailVariables {
  user_name: string;
  report_name: string;
  report_url: string;
}

await db.email.send<EmailVariables>({
  to: 'user@example.com',
  subject: 'Your Report is Ready',
  template: 'report-ready',
  variables: {
    user_name: 'John',
    report_name: 'Monthly Analytics',
    report_url: 'https://app.example.com/reports/123'
  }
});

await db.email.send(
  to: 'user@example.com',
  subject: 'Your Report is Ready',
  template: 'report-ready',
  variables: {
    'user_name': 'John',
    'report_name': 'Monthly Analytics',
    'report_url': 'https://app.example.com/reports/123'
  }
);

db.email.send(
    to='user@example.com',
    subject='Your Report is Ready',
    template='report-ready',
    variables={
        'user_name': 'John',
        'report_name': 'Monthly Analytics',
        'report_url': 'https://app.example.com/reports/123'
    }
)

Email Analytics

Track email performance in the dashboard.

Available Metrics

Delivery Rate
- Total emails sent
- Successfully delivered
- Bounced emails
- Failed deliveries
Engagement
- Open rate
- Click-through rate
- Time to first open
- Device/client breakdown
Issues
- Bounce rate (hard/soft)
- Spam complaints
- Unsubscribes
- Blocked emails

Viewing Analytics

Dashboard → Email → Analytics
Select date range
Filter by template
View detailed reports
Export data (CSV)

Improving Deliverability

If open rates are low:

Improve subject lines
Send at better times
Segment your audience
A/B test templates

If bounce rate is high:

Clean email list
Remove invalid addresses
Verify email domains
Check SMTP configuration

If marked as spam:

Add unsubscribe link
Authenticate domain (SPF/DKIM)
Reduce send frequency
Improve email content

Domain Authentication

Improve email deliverability by authenticating your domain.

Step 1: Add DNS Records

Dashboard → Email → Domain Authentication
Click Authenticate Domain
Enter your domain: yourdomain.com
Copy provided DNS records:

SPF Record:

Type: TXT
Name: @
Value: v=spf1 include:cocobase.cc ~all

DKIM Record:

Type: TXT
Name: cocobase._domainkey
Value: [provided by Cocobase]

DMARC Record:

Type: TXT
Name: _dmarc
Value: v=DMARC1; p=none; rua=mailto:dmarc@yourdomain.com

Step 2: Add Records to DNS Provider

Log in to your DNS provider (Cloudflare, Namecheap, etc.)
Add the records exactly as shown
Wait for DNS propagation (up to 48 hours)

Step 3: Verify

Return to Cocobase dashboard
Click Verify Domain
Wait for confirmation
Start sending authenticated emails

Troubleshooting

Emails Not Being Received

Check:

Spam/junk folder
Email configuration in dashboard
SMTP credentials are correct
Email provider status
Recipient email is valid

Links Not Working

Solutions:

Verify variable syntax: {verification_link}
Check template preview
Test with real data
Ensure app URL is configured correctly

Template Not Rendering

Common Issues:

Invalid HTML syntax
Missing closing tags
Undefined variables
CSS compatibility issues

Solutions:

Use HTML validator
Test template preview
Check all variables are defined
Use inline CSS

Next Steps

Authentication

Set up user authentication

Role-Based Access

Configure user roles and permissions

Cloud Functions

Automate workflows with functions

Best Practices

Learn optimization tips

​Email Integration

​Overview

​Default Email Templates

​1. Welcome Email

​2. Email Verification

​3. Password Reset

​4. Password Changed

​5. Two-Factor Authentication

​Email Configuration

​Step 1: Access Email Settings

​Step 2: Choose Email Provider

​Option 1: Cocobase Email (Default)

​Option 2: Custom SMTP

​Option 3: Email API Integration

​Customizing Email Templates

​Step 1: Select Template

​Step 2: Edit Template

​Step 3: Available Variables

​Step 4: Preview & Test

​Custom Email Triggers

​Step 1: Create Trigger

​Step 2: Configure Email

​Step 3: Test Trigger

​Email Examples

​Welcome Email

​Password Reset

​Order Confirmation

​Weekly Digest

​Email Best Practices

​Programmatic Email Sending

​Email Analytics

​Available Metrics

​Viewing Analytics

​Improving Deliverability

​Domain Authentication

​Step 1: Add DNS Records

​Step 2: Add Records to DNS Provider

​Step 3: Verify

​Troubleshooting

​Emails Not Being Received

​Links Not Working

​Template Not Rendering

​Next Steps

Authentication

Role-Based Access

Cloud Functions

Best Practices

Email Integration

Overview

Default Email Templates

1. Welcome Email

2. Email Verification

3. Password Reset

4. Password Changed

5. Two-Factor Authentication

Email Configuration

Step 1: Access Email Settings

Step 2: Choose Email Provider

Option 1: Cocobase Email (Default)

Option 2: Custom SMTP

Option 3: Email API Integration

Customizing Email Templates

Step 1: Select Template

Step 2: Edit Template

Step 3: Available Variables

Step 4: Preview & Test

Custom Email Triggers

Step 1: Create Trigger

Step 2: Configure Email

Step 3: Test Trigger

Email Examples

Welcome Email

Password Reset

Order Confirmation

Weekly Digest

Email Best Practices

Programmatic Email Sending

Email Analytics

Available Metrics

Viewing Analytics

Improving Deliverability

Domain Authentication

Step 1: Add DNS Records

Step 2: Add Records to DNS Provider

Step 3: Verify

Troubleshooting

Emails Not Being Received

Links Not Working

Template Not Rendering

Next Steps